Municipal Agenda & Meeting Management Software
Replace manual agenda preparation with a modern system for reports, approvals, meeting preparation, and public publication.
What we have to offer
FARMER Agenda Management provides municipalities with a modern digital platform to manage council and committee agendas, reports, approvals, meeting preparation, and public publication.
It replaces email chains, Word documents, and manual processes with a structured workflow that ensures agenda items are properly prepared, reviewed, approved, and published.
FARMER enables municipalities to prepare meetings faster, improve governance, and ensure a complete audit trail for decisions.
What Problem Does FARMER Agenda Management Solve?
Many municipalities still manage council agendas using:
- Email submissions of reports
- Word or PDF agenda packages compiled manually
- Documents stored across multiple folders
- Limited visibility into report approvals
- Last-minute agenda changes before meetings
This creates several challenges:
- Staff spend hours compiling agenda packages
- No structured approval workflow for reports
- Documents can be missed or outdated
- Limited audit trail for decision preparation
- Difficulty tracking follow-up actions after meetings
- Increased governance and compliance risk
The result is significant administrative effort and potential governance gaps in municipal decision-making processes.
FARMER Agenda Management solves these problems by digitizing agenda preparation and automating meeting workflows.
What are the Benefits of FARMER Agenda Management?
Digital Agenda Item Submission
Staff can submit agenda items using structured online forms.
Benefits:
Standardized report submissions
✅ Required information captured consistently
✅ Supporting documents attached securely
✅ Reduced back-and-forth communication
Automated Approval Workflows
Agenda items move through structured review and approval workflows.
Examples of workflow steps:
✅ Department manager review
✅ CAO review
✅ Legal review (if required)
✅ Finance review (if required)
Benefits:
✅ Clear accountability for approvals
✅ Reduced governance risk
✅ Transparent audit trail of decisions
Automated Agenda Package Creation
Agenda packages can be automatically assembled from approved agenda items.
Benefits:
✅ Significant reduction in staff time preparing agendas
✅ Consistent agenda formatting
✅ Reduced risk of missing documents
✅ Faster meeting preparation
Meeting Record and Decision Tracking
FARMER maintains a permanent record of meeting items and decisions.
Benefits:
✅ Easy access to historical decisions
✅ Improved records management
✅ Faster retrieval of council reports
✅ Enhanced transparency
Public Transparency
Agenda packages and approved documents can be published to public portals.
Benefits:
✅ Improved community transparency
✅ Easier public access to council information
✅ Reduced staff time responding to information requests
Integrations
FARMER Agenda Management integrates with common municipal systems.
Document & Records Management Systems
Supports integration with:
- Laserfiche
- SharePoint
- Other enterprise records systems
This ensures agenda documents are securely stored and governed according to municipal records policies.
Meeting & Council Systems
Agenda packages can integrate with council meeting systems and document portals used for:
- Council meeting distribution
- Tablet-based meeting systems
- Public agenda portals
Accounting & Financial Systems
When financial decisions or budget approvals are included in reports, FARMER workflows can connect to financial documentation and supporting systems.
Examples include:
- Microsoft Business Central
- Vadim iCity
- Diamond / Great Plains
- Other municipal finance systems
Delivered by GovernmentFrameworks.com
GovernmentFrameworks.com helps municipalities modernize governance through technology.
Our mission is to:
Improve governance through modern technology and services designed specifically for municipal governments.
GovernmentFrameworks delivers solutions across:
- Forms and digital services
- Workflow automation
- Records management
- Public service modernization
- Executive reporting and analytics
GovernmentFrameworks is an approved supplier through Canoe Procurement Canada, allowing municipalities to procure solutions quickly and compliantly.