## Municipal Agenda & Meeting Management Software

Replace manual agenda preparation with a modern system for reports, approvals, meeting preparation, and public publication.

##### What we have to offer

FARMER Agenda Management provides municipalities with a modern digital platform to manage council and committee agendas, reports, approvals, meeting preparation, and public publication.

It replaces email chains, Word documents, and manual processes with a structured workflow that ensures agenda items are properly prepared, reviewed, approved, and published.

FARMER enables municipalities to **prepare meetings faster, improve governance, and ensure a complete audit trail for decisions.**

## What Problem Does FARMER  Agenda Management Solve?

##### Many municipalities still manage council agendas using:

- Email submissions of reports
- Word or PDF agenda packages compiled manually
- Documents stored across multiple folders
- Limited visibility into report approvals
- Last-minute agenda changes before meetings

##### This creates several challenges:

- Staff spend hours compiling agenda packages
- No structured approval workflow for reports
- Documents can be missed or outdated
- Limited audit trail for decision preparation
- Difficulty tracking follow-up actions after meetings
- Increased governance and compliance risk

The result is **significant administrative effort and potential governance gaps in municipal decision-making processes.**

FARMER Agenda Management solves these problems by **digitizing agenda preparation and automating meeting workflows.**

## What are the Benefits of FARMER Agenda Management?

#### Digital Agenda Item Submission

Staff can submit agenda items using structured online forms.

**Benefits:**

Standardized report submissions

✅ Required information captured consistently  
✅ Supporting documents attached securely  
✅ Reduced back-and-forth communication

#### Automated Approval Workflows

Agenda items move through structured review and approval workflows.

**Examples of workflow steps:**

✅ Department manager review  
✅ CAO review  
✅ Legal review (if required)  
✅ Finance review (if required)

**Benefits:**

✅ Clear accountability for approvals  
✅ Reduced governance risk  
✅ Transparent audit trail of decisions

#### Automated Agenda Package Creation

Agenda packages can be automatically assembled from approved agenda items.

**Benefits:**

✅ Significant reduction in staff time preparing agendas  
✅ Consistent agenda formatting  
✅ Reduced risk of missing documents  
✅ Faster meeting preparation

#### Meeting Record and Decision Tracking

FARMER maintains a permanent record of meeting items and decisions.

**Benefits:**

✅ Easy access to historical decisions  
✅ Improved records management  
✅ Faster retrieval of council reports  
✅ Enhanced transparency

#### Public Transparency

Agenda packages and approved documents can be published to public portals.

**Benefits:**

✅ Improved community transparency  
✅ Easier public access to council information  
✅ Reduced staff time responding to information requests

### **Integrations**

FARMER Agenda Management integrates with common municipal systems.

#### Document & Records Management Systems

Supports integration with:

- Laserfiche  
- SharePoint  
- Other enterprise records systems

This ensures agenda documents are securely stored and governed according to municipal records policies.

#### Meeting & Council Systems

Agenda packages can integrate with council meeting systems and document portals used for:

- Council meeting distribution  
- Tablet-based meeting systems  
- Public agenda portals

#### Accounting & Financial Systems

When financial decisions or budget approvals are included in reports, FARMER workflows can connect to financial documentation and supporting systems.

Examples include:

- Microsoft Business Central  
- Vadim iCity  
- Diamond / Great Plains  
- Other municipal finance systems

#### **Delivered by GovernmentFrameworks.com**

GovernmentFrameworks.com helps municipalities modernize governance through technology.

Our mission is to:

**Improve governance through modern technology and services designed specifically for municipal governments.**

GovernmentFrameworks delivers solutions across:

- Forms and digital services  
- Workflow automation  
- Records management  
- Public service modernization  
- Executive reporting and analytics

GovernmentFrameworks is an **approved supplier through Canoe Procurement Canada**, allowing municipalities to procure solutions quickly and compliantly.

### **Book a Demonstration**

#### Discover how municipalities are managing their agendas and staying on track with FARMER Agenda Management.

[Request a Demo](https://sales.governmentframeworks.com/demorequest)